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There is nothing better than playing a game of bowls and soak up the sun at the same time !
Our Clubhouse is no longer a prominent feature in Queens Road
A new Clubhouse is being built to replace the old one recently demolished.
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As we reach the end of May, as promised here is the latest note from your Chairman and Committee on the latest position and actions we are taking regarding the Club.

We will cover the usual relevant topics below, but before we get to that we want to thank the members for their fantastic response to our call to support the 4th annual cycle of the 200 Club.  Ian has been flooded with all manner of renewal payments and fresh interest in participation to the extent that we expect to have all 200 numbers allocated and paid for before this week’s draw on Friday. This is very positive news for future finances when much of our income is being impacted by an absence of the playing activity that we rely upon for financial security, more of which later.  Although we knew our members could be relied upon to support our Club as always, we nevertheless wish thank you for helping us meet the target number.

 

Bowling

The Government last week announced that facilities associated with lawn bowls along with many other outdoor sports and physical activities may re-open under very strict guidelines. The relaxation does not facilitate a resumption of competitive fixtures which are now cancelled until the beginning of August at the earliest.

There is better news about the progress of the Clubhouse and subject to further developments with Government restrictions we are still very hopeful that for those who wish to participate, we can enjoy bowling of some format before too long.

 

The Clubhouse Rebuild

Our builder Matt Hawes is back on site now that he can get hold of materials.  Since our last note the painter has been in, has finished painting the ceilings and has put a couple of coats of paint on the walls.  The electricians have put much of the lighting up.  Matt and his reduced and socially distanced team are now busy constructing the bar area and doing the skirtings, architrave and internal doors.  Meanwhile the external groundworks have started.

Kitchen units are due to be delivered week commencing 1st June and hopefully will be fitted the following week.

Sanitaryware and toilet cubicles are on order as are the floorcoverings, but delivery timescales of these are uncertain.

We continue to post photos regularly on our website and if you double click on any photo you will get a brief update on progress.  Use the link below to take you to our website page where you will see a further link to the photos  https://www.thamebowlsclub.co.uk/index.php/clubhouse-rebuild

Once the Rebuilding project has been completed and therefore toilets, washing facilities and the equipment sheds are complete and safe to access, we can implement procedures to allow members to start playing again within the very strict guidelines for safety we have been informed we must work to.

 

The Green

Our contractors Avonmore are now working again and a team of guys arrived in 3 vehicles last week to complete most of the early season treatment that had been delayed since March. They carried out the heavy work which removes all of the underlying “thatch” which impedes new growth and impairs the drainage and makes the surface “spongy” rather than firm for good bowling.  In addition they carried out new procedures which breaks up and oxygenates the soil deep down under the roots, this again helps drainage but more importantly encourages the grass to put down a deeper and stronger rooting system.

Chris has invited members of the mowing team back from their unpaid “furlough” and we are now mowing the green to an early season bowling level.  Chris and the team are of course working to sensible protocols and employing social distancing at all times, avoiding sharing equipment and sanitising this after use.  So many thanks to Jesse Matthews, John Ashfield, Barry Green, Mike Sawyer and Ray Lewin for coming back to help Chris and Janet with the mowing and maintenance tasks.

So the green is looking very good, a little browner than normal for this time of year, but hopefully we have not seen any long term damage from the delays to the normal early season routines. 

 

Re-opening the Green

We are hoping the Clubhouse with toilet facilities and kitchen plus the exterior work will be completed at the very least by the end of July if not before.  This will enable us to reclaim our furniture and playing equipment from storage, so long as we can figure out how to do this safely with social distancing and so on – this may prove tricky with a cooker, dishwasher and other heavy items to move.

Over the next week or so we will send you a copy of Covid-19: Supplementary Guidance for Lawn Bowls Clubs Approved by Department of Culture, Media and Sport (DCMS).  In addition, there is a further document covering practical issues on how to manage playing again safely and within existing social distancing guidelines.

At that time, we would like to sound you out on how many of you would like to use the green for roll ups, but more of that in our next note.

Clearly, over the coming weeks restrictions may be “loosened” if there is evidence the outbreak is now more under control, but meanwhile we can only work with the rules we have been given to support playing safely.

 

Bowls England and County Bowling

As advised previously, all National and County Bowling competitions have been cancelled.  Sadly, we are reminded that this past weekend we were due to play a celebratory game against the Friends of English Bowls to mark the opening of our clubhouse.

 

Club Finance

As we stated in our last note, we have ongoing costs for 2020 and an as yet unfinished building to complete.  Even though we have had an amazing response to Membership Subscriptions we estimate we could be £12,000 or more down on income this season due to a lack of bar profits, match fees, raffles, Friday League, sponsorship and other money-making activities such as club functions and hosting County games.

So, with regard to Membership Fees we are not thinking of making refunds but will review the situation later in the year, by the very latest at the AGM if not before, when we will have greater clarity to what degree we have been and will be able to participate in any activities between now and 31st March 2021.

If any member is suffering hardship or feels they wish to cancel membership of the Bowls Club we will have no hesitation in agreeing to refund their subscription.  If this is the case please contact our Treasurer.

 

In conclusion

As before, any one of your Committee is very happy to discuss your concerns or answer any questions you may have about this note or any other issues not addressed by this latest communication. Let’s stay in touch with each other at these most difficult of times.  It is still vital that we all need to stay safe and well and as always, we are very grateful for your support and understanding.

 

Bill Giles OBE Chairman Thame Bowls Club and the Bowls Club Committee

As last month, the April Draw took place at the 200 Club Administrator's home and this time was witnessed on video by both Chairman and Treasurer of the Sports Club.

Dr Edward Bray won the £75 first prize and the second prize of £25 was won by John Timms. 

Thanks again to everyone who is a member for supporting the 200 Club this year.

We will be writing to all bowls and tennis club members later this week about how to renew or join in the May 2020 - April 2021 200 Club.

 

Thame Bowls Club

Safeguarding Policy Statement

 

Thame Bowls Club acknowledges the duty of care to safeguard and promote the welfare of children and adults at risk and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and both Bowls England and Lawn Tennis Association requirements.

 

The policy recognises that the welfare and interests of children and adults at risk are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children and adults at risk

 

  • have a positive and enjoyable experience of sport at Thame Bowls Club in a safe and appropriate environment

  • are protected from abuse whilst participating in Bowls or Tennis or outside of the activity.

Thame Bowls Club acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.

 

As part of our safeguarding policy Thame Bowls Club will:-

 

  • promote and prioritise the safety and wellbeing of children and young people and adults at risk

  • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children, young people and adults at risk

  • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern

  • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored

  • prevent the employment/deployment of unsuitable individuals

  • ensure robust safeguarding arrangements and procedures are in operation.

The policy and procedures will be widely promoted and are mandatory for everyone involved in Thame Bowls Club. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.

 

Monitoring

 

The policy will be reviewed a year after development and then every three years, or in the following circumstances:

 

  • changes in legislation and/or government guidance

  • as required by the Local Safeguarding Children Board, UK Sport and LTA and Bowls England requirements.

  • as a result of any other significant change or event.

  • (Last reviewed November 2018)

Responsibility for the implementation of the Safeguarding Policy, Code of Conduct and Reporting Procedure

 

SAFEGUARDING IS EVERYONE’S RESPONSIBILITY: NOT RESPONDING TO A SAFEGUARDING CONCERN IS NOT AN OPTION.

 

  • Thame Sport’s Club management committee has overall accountability for this Policy and its implementation

  • Our club Welfare Officer, Chris Shannon, is responsible for updating this Policy in line with legislative and club developments

  • All individuals involved in/present at the club are required to adhere to the Policy and Code of Conduct

  • The LTA Safeguarding Team and Tennis Scotland, Tennis Wales and Tennis Foundation Safeguarding Leads can offer support to help clubs proactively safeguard.

 

Where there is a safeguarding concern/disclosure:

 

  • The individual who is told about, hears, or is made aware of the concern/disclosure is responsible for following the Reporting a Safeguarding Concern. Unless someone is in immediate danger, they should inform the relevant club Welfare Officer. For concerns related to a bowls incident this would be The Bowls Club Welfare Officer. For concerns related to a tennis incident, this would be the Thame Tennis Club Welfare Officer. For concerns not related to tennis or bowls, this would be the Thame Bowls Club Welfare Officer.

 

  • The relevant Welfare Officer would then follow the procedures in their club’s safeguarding policy.

 

  • Dependent on the concern/disclosure, a referral may be made to:

 

  • The police in an emergency (999);

  • Local Authority Children’s Services contact at 01865 810603 or individual officer contact details via: www.oxfordshire.gov.uk/cms/content/local-authority-designated-officers

  • Local Authority Adult Services: Oxford County Council adult services on 0345 050 7666 or for more information www.oxfordshire.gov.uk/cms/content/contact-social-and-health-care

  • Disclosure and Barring Service for concerns/disclosures about a member of staff, consultant, coach, official or volunteer 03000 200 190

 

Contact Details

 

Welfare Officers:

 

Thame Bowls Club: Names: Chris Shannon

Contact number(s): 01844 212796 07850 638 909

 

Thame Tennis Club Name: Zoe Smith

Contact number(s):

 

Thame Sports Club Ltd: Name: Peter Bozier

Contact number(s): 01844 214469 07707 183113


 


 


 


 


 


 

What to do if a disclosure from a child or adult at risk is made to you:

 

  1. Reassure the child/adult that s/he is right to report the behaviour

  2. Listen carefully and calmly to him/her

  3. Keep questions to a minimum – and never ask leading questions

  4. Do not promise secrecy. Inform him/her that you must report your conversation to the relevant Club Welfare Officer (and the police in an emergency) because it is in his/her best interest

  5. REPORT IT! If someone is in immediate danger call the police (999), otherwise talk to the relevant welfare officer as soon as possible. The relevant officer will then follow their club’s procedures.

  6. Do not permit personal doubt prevent you from reporting the concern/disclosure

  7. Make an immediate objective written record of the conversation using the Incident Reporting Form. Make certain you distinguish between what the person has actually said and the inferences you may have made. Pass on the form promptly to the welfare officer.

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

Codes of Conduct

 

All members of staff and volunteers agree to:

  • Prioritise the well-being of all children and adults at risk at all times

  • Treat all children and adults at risk fairly and with respect

  • Be a positive role model. Act with integrity, even when no one is looking

  • Help to create a safe and inclusive environment both on and off court

  • Not allow any rough or dangerous behaviour, bullying or the use of bad or inappropriate language

  • Report all allegations of abuse or poor practice to the club Welfare Officer

  • Not use any sanctions that humiliate or harm a child or adult at risk

  • Value and celebrate diversity and make all reasonable efforts to meet individual needs

  • Keep clear boundaries between professional and personal life, including on social media

  • Have the relevant consent from parents/carers, children and adults before taking or using photos and videos

  • Refrain from making physical contact with children or adults unless it is necessary as part of an emergency or congratulatory (e.g. handshake / high five)

  • Refrain from smoking and consuming alcohol during club activities or coaching sessions

  • Ensure roles and responsibilities are clearly outlined and everyone has the required information and training

  • Avoid being alone with a child or adult at risk unless there are exceptional circumstances

  • Refrain from transporting children or adults at risk, unless this is required as part of a club activity (e.g. away match) and there is another adult in the vehicle

  • Not abuse, neglect, harm or discriminate against anyone; or act in a way that may be interpreted as such

  • Not have a relationship with anyone under 18 for whom they are coaching or responsible for

  • Not to have a relationship with anyone over 18 whilst continuing to coach or be responsible for them

 

All members, adults and children agree to:

  • Be friendly, supportive and welcoming to other children and adults

  • Play fairly and honestly

  • Respect club staff, volunteers and Officials and accept their decisions

  • Behave, respect and listen to your coach

  • Take care of your equipment and club property

  • Respect the rights, dignity and worth of all participants regardless of age, gender, ability, race, culture, religion or sexual identity

  • Not use bad, inappropriate or racist language, including on social media

  • Not bully, intimidate or harass anyone, including on social media

  • Not smoke, drink alcohol or drugs of any kind on club premises or whilst representing the club at competitions or events

  • Talk to the club Welfare Officer about any concerns or worries they have about themselves or others